I received some mail from reader for more information about some stuff, that are not formal, actually i am confused about which category to put it in. So i decided write article on writing emails(formal mail, business mail).
E-mail is faster and cheaper way, but receiver may not like the way you write the mail, it may affect your image or business relation. so i have written some basic tips to make your mail more formal as like printed business letter.
- Starting with email address, make your email address easy to read and recognize avoid using extra letters, numbers.
- Always put subject line, before writing the email. make sure it is short and specific.e.g. Details About Meeting, Today's Agenda something like this.
- Use salutation in starting of mail. e.g. "Dear Sir/Madam", "Dear Sam" or you ca even use "Hi Sir/Madam" or "Hi Mr.Sam" etc. it's better if you use "Dear Sir/Madam".
- If you are writing mail first time to some person then try to introduce yourself. if you are writing down mail on behalf company or corporation then you must specify it. it is not necessary if you are having conversation before.
- Make sure you are writing message which is required. try to avoid unnecessary talks in email. if possible break you message into paragraphs, it will make your mail look good and easy to read.
- Use correct complimentary close. e.g. "Yours Respectfully", "Yours Sincerely", etc. try to use correct close.wrong close may effect your further communication/conversation.
- At the end of email add your signature. signature in the sense, your full name, job description, contact information etc.
- Before sending email check email address, subject line, grammar in the message and contact information in signature is correct or not.
There are some different types of Email you can write click here for more information
